Which documents are needed in Export – Import Business?

Export Import Documentation

People are afraid of EXIM Documentation. It is because there are many documents falling under title of Export Import Documentation. At the end of shipment, it results in a big bunch of Import Export Documentation to manage. In hassle, many discrepancies remain in exim documentation process.

Since list of exim documentation is exhaustive and long, people are prone to err. For simplicity, we will explain in brief the list of documents essential in export – import business:

List of Documents in Export.

First of all, let us list the export documents:

1. Invoice.
2. Packing List.
3. Shipping Bill (Different than import).
4. Bill of Ladding known in short B/L.

List of Documents in Import.

Similarly, there are few common documents in import as under:

1. Invoice.
2. Packing List.
3. Bill of Entry (Different than exports).
4. Bill of Ladding known in short B/L.

These are three primary documents. Even more are there but they are consignment specific or product specific.

Similarly, some other documents in Export.

1. Test Report of exporter.
2. Quality Certificate from any third party inspection agency.
3. Consular or legalized invoice.
4. Bank Realization Certificate / BRC.
5. Freight Receipt or Freight Invoice.
6. Mate Receipt.
7. SDF Form. (Statutory Declaration Form).
8. Insurance Certificate.
9. Shipping Advise or Shipment Advise.

Some other documents used in Import:

1. Bill of Entry which is given by customs department while import.
2. Test Certificate of overseas exporter.
3. Third party inspection certificate.
4. Insurance certificate.

In case of Export documents, few documents can be said as pre-shipment documents. While few among them can be categorized as post shipment documents.

Pre-Shipment Documents (in EXIM Documentation)

Pre-shipment documents are the the documents which we make before the shipment takes place. These are:

1. Customs Invoice.
2. Packing List.
3. SDF (Statutory Declaration Form).
4. Internal Test Report.
5. Third party Inspection Report.

Post-Shipment Documents (in Import Export Documentation)

Likewise, post shipment documentation contains below documents:

1. Commercial Invoice.
2. Packing List.
3. Insurance Certificate (Credit Insurance & Marine insurance both).
4. Shipment Advise or Shipping Advise.
5. Consular or legalized invoice.
6. Bank Realization Certificate / BRC.
7. Freight Receipt or Freight Invoice.
8. Mate Receipt.

Set of these documents in Export or Import is known as BILL. This bill is to be submitted finally to Negotiating bank after export takes place.

In case of Import documentation also, there are few as under.

In conclusion, you can learn about almost all documents in our EXIM COURSE (CERTIFICATE COURSE) in which most of all topics of documentation is discussed in detail. To be specific, our CERTIFICATE COURSE has almost all these explained in detail with PRACTICAL TRAINING. For the reason that it is like the most by our all students.

Above all most noteworthy offer from ICEEL is post batch completion life-time support.